Today, let’s organize our family pictures …

How long have we thought about organizing those family pictures we have in boxes, drawers and and envelopes?

And how many are not already deteriorated for not having the proper packaging?

This is a job that we can develop easily with the appropriate methodologies.

We therefore asked for some advice from Yolanda Silva, author of the online course Conservation of Photography.

Photography and memory

Each photo contains written within itself a fragment of history.

The family pictures tell us pieces of stories of our life or our family and friends, and in wider scale, it reports historical moments and social events.

In order to ensure the permanence of their testimony, preservation measures must be applied to our family pictures or personal albums.

Methodology for organizing and preserving family pictures

1. Survey of the photographs and/or collections

It’s our first analysis of the prints and it includes inspecting and evaluating.

Important steps:

       a – Individual identification (and collective, where appropriate) of the prints,

       b – Identifying “problems”: inspection of the prints one by one, taking notes on information from those which are more degraded (we can determine at this point which photographs need priority treatment);

2. Inventory and description

a – Relevant information to be collected can be divided into 4 parts:

             i. General identifying information: identification (inventory number), property and location, categories in which it is inserted, type, assigned title,

ii. Technical information: materials of the components (support, emulsion, side decoration), dimensions and colours;

             iii. Conservation status and interventions (with date and location specifications, the intervention process and authorship)

             iv. Observations and other details (includes exhibitions, bibliography in which it featured history details, marks or inscriptions, etc.)

       b – Procedures to be followed when filling up the inventory forms;

       c – Printed or digital record (or both – more advisable);

The table below has suggestions for creating an inventory sheet that you can adapt to your family pictures

3. Evaluation of the type of storage recommended 

(evaluated according to differences and intrinsic needs) and the area intended for storage/deposit:

 a – Packaging materials (envelopes, boxes, albums; conservation related products and cleaning products, if necessary);

 b – Essential monitoring instruments (taking in account if they are financially sustainable);

 c – Space: shelves, cabinets, etc.;

You can find out more about packaging materials in the post Why use acid free paper for packaging and preserving old photos?

4. Duplication program

(which may include aspects related to the exposure of our family pictures that we intend to give to the print or its respective duplicate);